What’s the latest breakdown for retention of association records? Here’s the latest breakdown for official meeting records under the Florida statutes as amended in July of 2025: Record Type Retention […]
Yes. Summaries of bids for materials, equipment, or services must be maintained for 1 year.
Are bids for work to be performed considered official records? Read More »
A copy of all current insurance policies (or certificates) must be kept.
What specific insurance information must be part of the records? Read More »
Financial and accounting records must be maintained for at least 7 years.
How long must financial and accounting records be kept? Read More »
Yes. It must include names, unit identifications, mailing addresses, and, if provided by the owner to receive notice, email addresses and fax numbers.
Must the association maintain a current roster of unit owners? Read More »
Yes, a certified copy of the permits, plans, and specifications used in the construction or improvement of the condominium must be maintained.
Yes. Ballots, sign in sheets, boating proxies, and all other papers relating to boating by unit owners must be maintained for 1 year from the date of the election or
Are ballots and proxies considered official records? Read More »
Minutes of all meetings of the Association, the Board of Administration, and the unit owners must be kept for at least 7 years.
What is the minimum retention period for meeting minutes? Read More »
These are permanent records and must be kept from the inception of the association.
How long must an association keep a copy of the recorded declaration and bylaws? Read More »