THE BOSS (Boards & Owners For SucceSS) CONDO FAQ's
Welcome to Your “One-Stop Shop” for Condo Questions & Answers !
Clear Answers. No Legalese. No Guesswork.
You Asked. We Delivered. (No Returns Necessary.)
If there is one thing I’ve learned from our owners and board members, it’s that “condo life” often comes with more questions than a toddler on a road trip. Navigating the rules of the road shouldn’t feel like you’re reading a map in a storm.
Because clarity is a luxury you deserve, I’m launching a dedicated Q&A Forum right here on this page as your official “one-stop shop” for answers—no more digging through old emails or guessing at bylaws. As the questions roll in, the answers will go up.
Think of it as your community cheat sheet, minus the detention.
You asked – We delivered.
How it Works:
The Archives: Below, you’ll find an evolving list of the most frequent questions regarding Florida Law and our Association. Just ask a question or enter keywords in the search box below. If you don’t see the answer, reduce the number of words in the search box.
Your Turn: Have a question that isn’t answered yet? [Submit it here].
The Update: We’ll post the answer right here for everyone to see. No more hunting through old meeting minutes or “he-said, she-said” in the lobby.
We will continue to add new questions regularly, so hit me up on the Contact Us page or click the SUBMIT link in yellow above and we’ll get it added Likity-Split!
We’re taking the mystery out of the statutes so we can get back to the best part of living here: actually living here.
Association Records (9)
These are permanent records and must be kept from the inception of the association.
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Minutes of all meetings of the Association, the Board of Administration, and the unit owners must be kept for at least 7 years.
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Yes. Ballots, sign in sheets, boating proxies, and all other papers relating to boating by unit owners must be maintained for 1 year from the date of the election or vote.
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Yes, a certified copy of the permits, plans, and specifications used in the construction or improvement of the condominium must be maintained.
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Yes. It must include names, unit identifications, mailing addresses, and, if provided by the owner to receive notice, email addresses and fax numbers.
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Financial and accounting records must be maintained for at least 7 years.
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A copy of all current insurance policies (or certificates) must be kept.
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Yes. Summaries of bids for materials, equipment, or services must be maintained for 1 year.
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What’s the latest breakdown for retention of association records? Here’s the latest breakdown for official meeting records under the Florida statutes as amended in July of 2025:
| Record Type | Retention Requirement | Statutory Reference |
|
Meeting Minutes
(Board, Owner, & Committee) |
Permanently
(From inception of the association) |
§718.111(12)(b) |
|
Video/Audio Recordings
(Of meetings held via video-conference) |
1 Year
(Minimum, after the minutes are approved/posted) |
§718.111 / §718.112 |
| General Ballots & Proxies |
1 Year
(From the date of the election/vote) |
§718.111(12)(b) |
|
Most Other Official Records
(Accounting, tax records, etc.) |
7 Years | §718.111(12)(b) |
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0
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Records Retention (9)
These are permanent records and must be kept from the inception of the association.
0
0
Leave a Reply
Minutes of all meetings of the Association, the Board of Administration, and the unit owners must be kept for at least 7 years.
0
0
Leave a Reply
Yes. Ballots, sign in sheets, boating proxies, and all other papers relating to boating by unit owners must be maintained for 1 year from the date of the election or vote.
0
0
Leave a Reply
Yes, a certified copy of the permits, plans, and specifications used in the construction or improvement of the condominium must be maintained.
0
0
Leave a Reply
Yes. It must include names, unit identifications, mailing addresses, and, if provided by the owner to receive notice, email addresses and fax numbers.
0
0
Leave a Reply
Financial and accounting records must be maintained for at least 7 years.
0
0
Leave a Reply
A copy of all current insurance policies (or certificates) must be kept.
0
0
Leave a Reply
Yes. Summaries of bids for materials, equipment, or services must be maintained for 1 year.
0
0
Leave a Reply
What’s the latest breakdown for retention of association records? Here’s the latest breakdown for official meeting records under the Florida statutes as amended in July of 2025:
| Record Type | Retention Requirement | Statutory Reference |
|
Meeting Minutes
(Board, Owner, & Committee) |
Permanently
(From inception of the association) |
§718.111(12)(b) |
|
Video/Audio Recordings
(Of meetings held via video-conference) |
1 Year
(Minimum, after the minutes are approved/posted) |
§718.111 / §718.112 |
| General Ballots & Proxies |
1 Year
(From the date of the election/vote) |
§718.111(12)(b) |
|
Most Other Official Records
(Accounting, tax records, etc.) |
7 Years | §718.111(12)(b) |
0
0
Leave a Reply
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Who Don’t like to Play Nice…
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