What is the penalty if an association willfully fails to provide records within the 10-day window?
The association may be liable for actual damages or statutory damages of $50 per calendar day (up to 10 days, totaling $500).
Association Records
How long does the association have to respond to a written request for inspection?
The records must be made available to a unit owner within 10 working days after receipt of a written request.
How long does the association have to respond to a written request for inspection? Read More »
Where must the official records be maintained?
They must be maintained within the state of Florida and be available for inspection within 45 miles of the condominium property or within the county where the condominium is located.
Where must the official records be maintained? Read More »
Are bids for work to be performed considered official records?
Yes. Summaries of bids for materials, equipment, or services must be maintained for 1 year.
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What specific insurance information must be part of the records?
A copy of all current insurance policies (or certificates) must be kept.
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How long must financial and accounting records be kept?
Financial and accounting records must be maintained for at least 7 years.
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Must the association maintain a current roster of unit owners?
Yes. It must include names, unit identifications, mailing addresses, and, if provided by the owner to receive notice, email addresses and fax numbers.
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Does the association need to keep a copy of the plans and specifications used in construction?
Yes, a certified copy of the permits, plans, and specifications used in the construction or improvement of the condominium must be maintained.
Are ballots and proxies considered official records?
Yes. Ballots, sign in sheets, boating proxies, and all other papers relating to boating by unit owners must be maintained for 1 year from the date of the election or
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What is the minimum retention period for meeting minutes?
Minutes of all meetings of the Association, the Board of Administration, and the unit owners must be kept for at least 7 years.
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