These are permanent records and must be kept from the inception of the association.
How long must an association keep a copy of the recorded declaration and bylaws? Read More »
Yes. When an association produces records for inspection, they must simultaneously provide the requestor with a checklist identifying all records provided and specifically noting any requested records that were not
Does the association have to provide a list of what records they gave me? Read More »
If the association fails to provide records within 10 working days, a unit owner may be entitled to actual damages or minimum damages. Minimum damages are $50 per calendar day
What are the “statutory damages” for failing to provide records? Read More »
Official records must be made available for inspection within 10 working days after the board or its designee receives a written request. Failure to comply creates a rebuttable presumption that
How long does the association have to provide records after a written request? Read More »
Only if the unit owner has consented in writing to receive notices by electronic transmission. If an owner has not consented, their email address is protected and must be redacted
Are unit owners’ personal email addresses considered “official records”? Read More »
The board has a “good faith” legal obligation to recover or obtain those records if they are lost or destroyed. Intentionally destroying or defacing accounting records is now a criminal
What happens if the association loses or destroys its official records? Read More »
When a unit owner files a written inquiry by certified mail, the board must respond in writing within 30 days of receipt. The response must either give a substantive answer,
What is the requirement for responding to a written inquiry sent by a unit owner? Read More »
Since 2025, the law requires the Association to provide you with a checklist of what records were provided and what was missing when you make a formal request. in addition,
How does the Association track records requests? Read More »
If a director willfully refuses to release records to hide a crime, it’s a felony. Florida has gotten very serious about transparency in 2026.
What is the penalty for “record withholding”? Read More »
Minutes must be kept permanently. Most other records (like tax returns and contracts) have a 7-year retention rule.
How long must the Association keep meeting minutes? Read More »